2024 Team Registration
Register your team(s) for the 2023-2024 Carolina Region/USAV season here. Please READ all instructions below before proceeding with your first team submission.
REGISTRATION PROCESS/TIMELINE:
- Club Director creates teams and submits to the 2023-2024 Volleyball Season in Season Management menu in their Club HQ (Step 1)
- Using information from Step 1, add the additional requested information in the Region's Tournament System (form below - Step 2)
- The Region office will be notified when Step 2 is completed automatically. Region staff will confirm the team information in the MMS and Tournament System matches. A team fee invoice for all club teams will be sent to the Club Director's SE account. This is a manual process so please allow 1-3 business days for this to be performed from when Step 2 is completed.
- Club Director receives the Team Fee invoice and submits payment on their timeline
- Once the invoice is paid, the Region office will mark the teams as paid in the MMS and in the Tournament System. The club director will receive a confirmation email that the teams have been marked as paid and approved. At that time, the teams will show in the Rankings on the Tournament System. The club can begin submitting tournament entries for the Region one-day tournaments once the teams show in the Rankings. This is a manual process as well, so please allow 1-3 business days for the Region office to mark teams as approved once the team fee invoice is paid.
INSTRUCTIONS:
This is the SECOND step in registering your teams with the Carolina Region this season. The FIRST step is to submit your teams into the 2024 USA Volleyball Season Management inside the USAV Member Management System (MMS).
This season, that is also a 2-part process in the MMS. First you create a 2024 season in your Season Management section in the HQ. You can then create teams there, etc.
You will then need to connect that season to the USA Volleyball 2024 season before we will be able to see your teams. Be sure to connect your season to the USAV 2024 season BEFORE proceeding on to the Team Registration steps below! You will need information from the team information you submit in the MMS in order to complete this step, so you must do that first!
See this Guide for help with setting up your teams in the MMS.
Required Fields:
- Name - this is your official team name. Please include some part of your Club name/initials as part of the name and then a unique identifier so every team in your club has a unique team name that ties it to your club. Example: "'Club' 13 Orange" or "ABC 16 Purple". This team name MUST MATCH what you put in the MMS for your team name! Your team name in the MMS should not be something like "16 Black". Edit your team name in the MMS to also include your club identifier.
- Realm - This defaults to Juniors. If you are registering an adult team, then change to Men or Women. All Juniors teams will leave this as Juniors.
- Division - Juniors teams will choose one of the listings that start with "JR" and then includes the team's age group and what part of the state they will mainly be playing in (East or West). The state is split on an imaginary North/South line through Greensboro with Greensboro usually in the East. Example - JR-13-West. Adult teams (only) will choose Gold, Silver, or Bronze.
- First - This is the Team Rep's First name. All teams must have a unique team rep, so this is usually the Head Coach or a registered Chaperone. Do not list the same team rep for more than one team!
- Last - This is the Team Rep's Last name. All teams must have a unique team rep, so this is usually the Head Coach or a registered Chaperone. Do not list the same team rep for more than one team!
- Phone - This is the Team Rep's Phone. A Tournament Director will use this if a team has not shown up for the Coaches' Meeting. Please use the team rep's phone ONLY and not a general club director phone number. The phone number field will not be displayed on the Directory.
- Email - This is the Team Rep's Email. We will send any information about tournaments specific to this team to this email. The Club Director is also copied on most emails from the system so you do not need to put the club's email in this field.
- City - This is where the team is based out of. Will be included in the Directory so will help families find teams/clubs near them.
- Code - This is your TEAM Code as established in the MMS. All teams in the club have their own, unique team code. Go to the Club HQ account to find this code for the team. Example: G13SAMPL3CR. The G stands for Girls team; 13 is age group; SAMPL is the unique Club code for the club; 3 is the rank of this team among the other 13's teams inside this club; and CR is for Carolina Region. Do not make up a code here! Do Step One first inside the MMS to create your team codes!
- Quintile - This is your initial Group for the Tournament System Rankings (where you think you should start in the rankings based on all teams in your age group in the Region). This is a number 1 through 5 based on: #1 - Top 20% of all teams in your age group in the CR; #2 - 21 - 40%; #3 - 41-60%; #4 - 61-80%; and #5 - bottom 20% of the teams. Note - if you don't rank your teams inside the club and choose the same number for multiple teams of the same age group, then the likelihood that you'll play teams from your club at early tournaments is much higher. You should rank your teams and group them appropriately among the rankings for a better initial rankings system.